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EndNote support

Insert citations and a reference list

You can use your EndNote references to insert citations in to your text and create a reference list.

EndNote has a feature called Cite While You Write, which starts creating your reference list (called a bibliography in EndNote) as soon as you insert your first citation into a Word document. Word 2010 has an EndNote tab that allows you to work between your Word document and the references in your EndNote library.

Choose the appropriate referencing style

Before you insert any citations into your document, choose the referencing style that you want to use.

There are output styles for the official University of Leeds versions of Harvard and Numeric. These styles are available on all cluster computers and appear when you choose the output style in your Word document.

To choose a style:

  1. Go to the EndNote tab in Word.
  2. In the Bibliography section, open the drop-down menu next to “Style”.
  3. Click on “Select another style” to see all available styles.
  4. Choose the style you want.
  5. Confirm “OK” and all citations and references will be formatted in that style.

If you want to use the LeedsUni output styles on a personal computer, or want to use the MHRA output style, you need to download the appropriate style and save it to your computer.

Find out more about accessing EndNote off-campus or on a personal computer.

Insert and edit in-text citations

To insert an in-text citation:

  1. Open a new document in Word and enter some text. Leave the cursor flashing where you would like the citation to appear.
  2. Click the EndNote X7 tab at the top of the screen to see the EndNote options in Word.
  3. Click "Go to EndNote" to switch to the EndNote library you have open. Highlight a reference of your choice.
  4. Click on "Insert Citation" from the options at the top of your screen (the red downward arrow).

When using a footnoted style like MHRA, you should do the following:

  1. Open a new document in Word and enter some text. Leave the cursor flashing where you would like your footnote to appear.
  2. Go to the References tab at the top of the screen and select "Insert Footnote".
  3. Click in the footnote which has appeared and leave the cursor flashing there.
  4. Choose the EndNote X7 tab at the top of the screen to see the EndNote options in Word.
  5. Select "Go to EndNote" to switch to the EndNote library you have open. Highlight a reference of your choice.
  6. Choose "Insert Citation" from the options at the top of your screen (the red downward arrow).

Sometimes you may need to include page numbers to your citation (for example if you have used a direct quote) or you might want to exclude the author (for example if the author’s name appears naturally in the text – “Smith (2005, p.21) asserts…”).

Different styles have different ways of doing this. For Harvard and Numeric, you can add page numbers to your citation:

  1. Highlight the citation.
  2. In the EndNote tab in Word, choose “Edit and Manage Citation(s)” from the Citations box.
  3. In the Suffix section, enter the page number (you may need to precede “p.” with a comma and a space so there is a comma and a gap between the year and page numbers).
  4. Click OK.

In MHRA, you need to follow the above instructions, but add page numbers in the “pages” box.

In earlier versions of Word, you can use the Edit citation button on the EndNote toolbar to achieve the same result. In all versions of Word, you can also right-click a citation and choose “Edit citation” from the menu that appears.

To exclude the author from your citation:

  1. Highlight the citation.
  2. In the EndNote tab in Word, choose Edit and Manage citation(s) from the Citations box.
  3. Open the drop-down menu next to “formatting” and select “exclude author”. You can also choose to exclude the year or have the citation appear as a reference in your bibliography only.
  4. Click OK.

Create a reference list

Word and EndNote will automatically format the references and insert a reference list at the end of your document. In EndNote it is called a bibliography.

If new citations are not automatically appearing in your reference list, click on the “instant formatting” drop-down menu and select “turn instant formatting on”.

You can change the way your references are set out eg if you want to add spaces between each reference or remove the indent from the second line of each reference. To do this, select the “configure bibliography button (a small box with an arrow coming out of it) underneath the instant formatting options, then choose the “layout” tab from the pop-up box that appears.

If the references in your bibliography do not look correct, it may be that the information is wrong in your EndNote library. To fix this:

  1. Go into your EndNote library and double click on the relevant reference.
  2. Manually edit the reference in your EndNote library.
  3. Go back to your Word document, select the EndNote tab and select “update citations and bibliography” from the “bibliography” box.

You may also need to double check that you are using the correct output style in Word.