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Using EndNote off-campus

Manage your references off-campus

If you want to use your EndNote library when you are away from a University computer, you have three options:

  • EndNote on your personal computer
  • Windows Virtual Desktop (WVD)
  • EndNote Online

Use EndNote on your personal computer

You can access EndNote via AppsAnywhere from your own computer.

The AppsAnywhere service can “stream” apps to your Windows desktop, which means you can run EndNote on your computer without having to download and install it first. You can save the file of your EndNote library to your computer and use it with Word in exactly the same way as if you installed the software on your computer.

Mac users need to use the Windows Virtual Desktop to access AppsAnywhere.

Access EndNote via Windows Virtual Desktop (WVD)

You can use the Windows Virtual Desktop (WVD) to access EndNote.

Your EndNote library and any associated files, and your Word document must be saved to your M: Drive (the document storage provided by the University) – it can’t be saved to your personal computer. The benefit of this is that everything will also be accessible from on-campus computers.

If you use the Academic version of the WVD, EndNote is installed already. This is available to all students and academic staff.

If you use the General version of the WVD, you need to use AppsAnywhere to run EndNote. This is available to all staff.

Find out how to set up and use the Windows Virtual Desktop.

EndNote Online

EndNote Online is a web version of EndNote that allows you to access and manage your references in a browser. It has fewer features than the desktop version.

You don’t need to set up an EndNote Online account to use the desktop software, but you will need an account if you want to sync between different devices or to access your library in a browser.

For a more detailed introduction to EndNote Online, go to our EndNote Online guide.

Synchronising libraries with EndNote Online

If you want to use EndNote on campus computers as well as your personal computer, you can use EndNote Online to sync your library so that you will have the same references on both machines.

Synchronising libraries for the first time is a two-step process. First you must synchronise your university files with EndNote Online, and then synchronise to your personal computer. As part of this process, you can set your libraries to automatically sync in future.

This applies if you are using AppsAnywhere on a personal device. If you’re using the Windows Virtual Desktop on your device and on-campus computers, your files are always saved to your M: drive, so no sync is needed.

Synchronise your university files with EndNote Online with these steps:

  1. Using a university computer, open your EndNote library.
  2. Go to “Edit”, then “Preferences”.
  3. Choose “Sync” from the menu, and fill in your EndNote username and password (your account credentials).
  4. At the bottom of the EndNote Preferences Sync window, choose to make your library sync automatically.
  5. Click “Apply” to save your settings and then “OK” to exit the preferences window.
  6. Click “Library” and then “Sync” to start the syncing process.

Then synchronise your personal device with EndNote Online with these steps:

  1. Using your personal device, create and save a new EndNote Library.
  2. Go to “Edit”, then “Preferences”.
  3. Choose “Sync” from the menu, and fill in your EndNote username and password (your account credentials).
  4. At the bottom of the EndNote Preferences Sync window choose to make your library sync automatically.
  5. Click “Apply” and then “OK” to exit the preferences window.
  6. Click “Library” and then “Sync” to start the syncing process. Your references from EndNote Online should start appearing in the library.

Before you add citations to a Word document on your home or university computer, open the EndNote tab in Word and click “Update citations and bibliography” to make sure any newly added references are up to date.