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EndNote Online guide

EndNote Online is the web version of EndNote. You can use EndNote Online as a way of managing your references off-campus.

You might choose to use EndNote Online as the only way of managing your references (on and off campus), but please note that it has fewer features than the desktop version.

In this guide you will learn how to:

  1. Create an EndNote Online account
  2. Add references to your EndNote Online library
  3. Create citations, references and a standalone bibliography.

Download a print version of the guide (PDF).

Sign up for EndNote Online

You will need to sign up for an EndNote Online account before you can use it to manage and store your references.

To create an account, go to EndNote Online and click on the option to "Sign up for an account". Do not choose “Sign in via your institution”.

We recommend that you create your EndNote Web account on campus. This ensures that your account is automatically associated with the University of Leeds, which gives you 5GB of storage as well as access to the University of Leeds referencing styles.

If you have created your EndNote Web account off campus you can link your account to the University by logging into EndNote Online when you are on campus, preferably via a University computer rather than a personal device.

You can use your EndNote Online account off-campus for a year after you have created it. If you log into EndNote Online on campus again at any time during that year, your account will be reactivated to give you another 12 months access from that date.

Adding references to your EndNote Online library

There are three main methods to get references into your EndNote Online account:

  • transfer (sync) an existing desktop EndNote library to EndNote Online
  • export references from a database
  • enter a reference manually.

Transfer your desktop library

If you already have an EndNote desktop library, you can synchronise this with your web library. You can only sync one EndNote Web library with one desktop library, and syncing can only take place from desktop to web.

To ensure that your desktop library syncs with the correct EndNote Online account, you will need to connect the two by setting your preferences in the desktop version:

  1. Go to Edit, then Preferences
  2. Choose Sync from the menu, and fill in the EndNote Web Account Credentials
  3. At the bottom of the EndNote Preferences Sync window, you will also find options to tell EndNote how often to sync the libraries.

Export references from a database

Some databases have an export feature, such as Web of Science and EBSCO. Every database is different, but look for links or buttons within the database that say “Export to EndNote Online” or something similar.

For example, in Web of Science you should:

  1. Search for information on a topic of interest to you and, from the results list, tick the boxes of items that you would like to save to your EndNote Web library
  2. Select "Save to EndNote Online" from the drop-down menu (located above and below your results), and fill in the details of your EndNote Online account to send the references into that library.

Remember that these references will not appear in your EndNote desktop library until you sync it with your EndNote Online library.

Enter a reference manually

You can also enter a reference manually:

  1. From the "Collect" tab, choose "New reference".
  2. Select the reference type (e.g. book) from the drop-down menu, and enter the details of the item for which you wish to create a reference.

Creating citations and references with EndNote Online

You can use EndNote Online to create citations and reference lists in Word, just as you can with the desktop version of EndNote.

You will need to install the EndNote Online plug-in. Once installed, an EndNote Online tab should appear in your Microsoft Word toolbar. Use the extra tools here to insert citations and references.

To format references in Microsoft Word, use the "Style" drop-down menu in the EndNote Online tab to select the correct style for your references.

At the University of Leeds, most students are expected to use one of two styles: Leeds Harvard or Leeds Numeric. We have made EndNote output style files available for these styles, as well as a Leeds version of the MHRA style.

If you want to use these output styles outside a University cluster, or use the MHRA output style, you need to download the appropriate style and save it to your computer.

Creating a standalone bibliography

EndNote Online has a helpful bibliography creation feature that makes bibliographies without in-text citations.

To create a bibliography:

  1. Under the "Format" tab in EndNote Web, click the link for "Bibliography".
  2. Select a group of references to format, the referencing style in which you want them to appear, and the file format that you would like. Please note that you cannot select individual references to appear in the bibliography; these must already have been assigned to a group.

Your bibliography can then be saved, emailed or printed.

Getting help

For further information and guidance go to: