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Data management planning

Standard text for your DMP

Each data management plan is unique, and over-reliance on cut-and-paste is likely to lead to a weak plan. However, you may find that some text is likely to be similar from plan to plan. In these cases, it is acceptable to insert standard "boilerplate" text.

Please speak to the team before including any standard text.

Storage and back-up

If you are asked how your data will be stored and backed up, you can insert:

"Electronic data will be stored on the University of Leeds SAN (Storage Area Network), which comprises enterprise level disk storage and file servers located in physically secure data centres with appropriate fire suppression equipment. Snapshots are taken every day at 10pm (and accessible for 1 month). A second level of snapshots is taken every month and are kept for 11 months. Snapshots are user recoverable from the desktop.
"A full back-up to tape is taken once every month and an incremental copy to backup tape is taken every night (and kept for 28 days). Every quarter, the most recent set of full dump tapes are moved to a long-term storage facility where they are kept for 12 months. Tapes are initially stored in on-campus fireproof safes and then moved to off-campus secure locations. The SAN is located behind the University's Institutional firewall to protect against external attacks."

Storing sensitive data

If you are storing sensitive data you should add:

"Any sensitive data (as defined by the Data Protection Act) that is stored on portable electronic devices will be protected by encryption software to FIPS 140-2 standard. Any sensitive data that needs to be transmitted electronically will first be encrypted to FIPS 140-2.
"If any highly sensitive data needs to be stored, then research data folder on the SAN will be encrypted, so it can only be accessed by authorised members of the project with the appropriate encryption software installed on their desktop PCs. Highly sensitive data is not available from off-campus."

Depositing in a data repository

If you are depositing data in a data repository, the text will vary depending on where you plan to deposit. However, if you think you will deposit in Research Data Leeds, or are unsure, you should insert:

"Data from the project will be offered to the University of Leeds Research Data Repository (Research Data Leeds) or another appropriate data repository service in order to ensure the data can be shared, reused and cited beyond the end of the project. Research Data Leeds holds deposited data for a minimum of 10 years and datasets are associated with digital object identifiers (DOIs)."