Project Partners

The White Rose Libraries:

JISC Digital Media

Further Information

White Rose Consortium

The University Libraries of Leeds, Sheffield and York collaborate on a number of initiatives. We have a strong and effective partnership, sharing the strategic and operational development of collaborative services. The joint open access repository, White Rose Research Online (WRRO ), uses EPrints software and was originally developed under the JISC-funded SHERPA Project. It is currently being taken forward as a fully supported service by the three institutions and holds research outputs - predominantly journal and conference papers, book chapters and working papers - from all partners. We have also developed an electronic thesis service, White Rose Etheses Online (WREO ) and are collaborating on establishing institutional processes to support e-theses deposit, with all three partners working toward institutional-level policies on open archiving. A further collaborative project, CCM (Collaborative Collection Management), involves the White Rose partner libraries working closely with the British Library on a collaborative collection management model for monographs that is helping to inform thinking nationally about the next stages with the UK Research Reserve.

University of Leeds Library

Project Director, Bo Middleton,

Head of e-Strategy and Development
Brotherton Library
University of Leeds

The University of Leeds Library has, through the JISC-funded MIDESS project, developed a digital repository for images and multimedia. The University of Leeds has recently committed to funding the repository on a long-term basis as Leeds University Digital ObjectS (LUDOS ) which provides central support, management and access for the wide range of digital content being created across the institution in support of both research and Learning & Teaching. LUDOS is based on the ExLibris Digitool software which supports the storage, discovery and delivery of a wide range of digital objects, including text, images, audio, and video. The Library holds collections exceptional in both size and range - containing nearly three million items in a variety of media, from ancient papyri and clay tablets to contemporary electronic resources. The Library's Special Collections holds some of the most outstanding collections of rare books and manuscripts in the UK. There are nearly 200,000 books and hundreds of thousands of manuscripts with a range of specialisms from early science to feminism, and from Romany to First World War reminiscences. With the introduction of LUDOS, the Library has created a mechanism for promotion and to increase awareness of our special collections. A recent example has been the high-quality digitisation of medieval manuscripts - holdings dating from the 12th to the 15th century - around fifty bound volumes and a considerable quantity of historical documents. A project has been completed to digitise manuscript illumination - every page with significant examples of illumination has been digitised, including miniatures, historiated initials and decorated borders. These images were some of the first to be added to LUDOS - which now contains a number of collections which exemplify both Leeds collections and the use of a repository to support reuse of a variety of digital content.

LUDOS has been developed further to provide the infrastructure for the Timescapes Archive . Working in partnership with the Timescapes research programme , Leeds University Library has created a platform by which Timescapes is able to offer a repository of multi-media digital content across its 7 projects. Each project creates digital content as part of its core research outputs and will upload it to the Leeds-hosted repository - it being key to the reuse strategy for this longitudinal data. The model for long-term preservation involves depositing materials/metadata on a regular basis at UKDA. This model for reuse, and disaggregated digital preservation is nearing implementation, and will provide a valuable source of case study material - in terms of reaching a greater understanding of how the institutional infrastructure for digital content can be extensible to support the needs of research projects, in terms of understanding how to embed (and support the embedding of) the creation of digital content as part of the research lifecycle, and in terms of understanding the issues involved in creating, curating and preserving this specialist digital content.

University of York Library

Julie Allinson,

Digital Library Manager
J.B.Morrell Library
University of York

The University of York has an information strategy which is committed to developing York's information infrastructure. Within this framework, the Library & Archives has a 'Virtual Space' programme with a vision for "a comprehensive and engaging world class virtual library". In support of that aim the Library & Archives is building a digital library infrastructure to support an online multimedia service for hosting collections of digitised and born-digital content. This service, York Digital Library (YODL), currently holds collections of image resources for use in teaching and learning, including digitised manuscript material from the Borthwick Institute for Archives, digitised slide collections from the History of Art Department and, soon, music from the York Sound Archives. The Digital Library is also working with colleagues across the Library to devise an appropriate approach to delivering its key text photocopy collections electronically and, beyond that, looking at to how to support the creation and storage of electronic course packs.

York Library & Archives is also home to the Borthwick Institute for Archives, one of the biggest archive repositories outside London whose collections range from the 12th Century to the present day and include not only manuscripts, but collections of audio forming part of the York Sound Archive. A growing number of Borthwick finding aids are made available online through the Archives Hub, and in the near future York will host an archives hub spoke, managed by the Digital Library team, to allow York to locally manage and support the ongoing creation and revision of EAD finding aids. Increasingly, requestors of copies of archival material are asking for digital copies and the Borthwick are keen to explore digital workflows for servicing these requests, drawing on the Digital Library infrastructure as a mechanism for storing and delivering images.

York is host to a range of skills around digitisation, archives, records management, conservation, preservation, plus collection and digital information management. Increasingly staff collaborate across the Library & Archives and beyond to explore ways of best sharing skill and knowledge in delivering services. The Library & Archives also have a range of digitisation equipment, for example, a high-quality scanner, well suited to digitising manuscript, pages of text and volume; and slide scanners capable of scanning 35mm slides to a high resolution. In addition, there is a photographer based within the Digital Library team who is experienced in photographing a range of materials, for both internal and external customers. York has recently upgraded its camera to allow the production of higher- resolution images.

York has a history of successful contributions to JISC projects and has recently led and completed the JISC SAFIR project to develop and deliver the pilot of York Digital Library. This has led to a second project, YODL-ING, which started in April 2009 and runs for 2 years, with the goal of implementing a suite of technical enhancements to move YODL significantly forward in terms of content housed and services offered.

University of Sheffield Library

Jacky Hodgson,

Head of Special Collections
Western Bank Library
University of Sheffield

The University of Sheffield Library has a mission "to provide access to the world's knowledge", a central feature of which is the strategic theme of extending the reach and scope of our digital content and services. The Library is committed to the delivery of both printed and digital content to our researchers, and to working with them to improve their access to existing and new forms of material, such as digital data and the digitised outcomes of library projects.

The University of Sheffield Library's Special Collections Department holds many treasures in the form of rare books and archives which would provide valuable research resources when made available digitally. Examples include medieval manuscripts and incunabula, English Civil War tracts, volumes of Rowlandson and Cruikshank caricatures, nineteenth-century ballads, early playbills, diaries, poetry, drawings, photographs, glass slides, sound and video recordings. The Special Collections Department has begun to carry out a limited amount of digitisation on demand, and is about to start a small- scale in-house digitisation project.

Also within the University Library, the National Fairground Archive achieved the first successful Heritage Lottery Fund bid in higher education, for a project to digitise 30,000 images between 1998 and 1999, and staff have developed considerable skills and experience in the digitisation and cataloguing of photographs and slides in particular.

While experienced in the digitisation of photographic collections, the University of Sheffield Library has less background in print and multi-media digitisation. As a partner in LIFE-SHARE, Sheffield staff hope to learn from the digitisation experiences of the two White Rose partners, thereby demonstrating that the institutional skills and strategies developed by the project can be rolled out and adapted to other institutions; and can be shared between institutions on a collaborative basis.

JISC Digital Media

Dave Kilbey,

Training Co-ordinator
JISC Digital Media

JISC Digital Media is a JISC Advisory Service, which provides advice, guidance and training relating to the digitisation of learning and teaching materials to the UK's Further and Higher Education community. JISC Digital Media staff are in daily contact with collection managers and users and as such are well placed to share their digitisation challenges and achievements. The Service is a key partner in the LIFE-SHARE Project and will work alongside the White Rose Library Consortium in order to produce a work- package of accurate skills and training maps. JISC Digital Media will also contribute to the LIFE-SHARE Project Advisory Group and support further work -packages including the Project's Training Programme work-package.