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Digitisation and copying

Digitisation and copying services

We can provide copies of most material to suit your research, study or reuse needs.

Digitisation, photography, and photocopying is possible as long as it:

  • does not harm the item
  • does not break copyright law
  • complies with relevant legislation, such as data protection.

Find out what to do if you want to publish or reuse material from Special Collections.

Request copying services

Please complete and sign a request for digitisation or photocopying form (DOCX).

Submit it by email or post. You do not need to come to the Special Collections research centre in person.

This form covers:

  • personal photography
  • photocopies
  • digitisation (including images and audio cassettes).

We are currently unable to make copies of video cassettes or reel-to-reel audio tapes, but we can contact specialists with regard to specific enquiries. This is subject to different charges to those outlined below.

We will process your request when we receive payment. We aim to complete orders within ten working days of receiving payment. Express orders can be processed in three working days (as long as material is in good condition and staff are available).

How you receive your order will depend upon the type of copy you request. You can collect it from the Special Collections research centre, have it posted to you, or emailed.

How much does it cost?

There is a £5 minimum charge for all invoiced orders.

Express orders are double the listed price.

Image files are supplied as TIFF at 300 dpi, apart from web images, which are JPEG at 72 dpi. Audio files are supplied as .WAV

Copy suitable for Charge per item Description File size
Using on the web. Basic on screen viewing £3 Web image up to 1500 pixels on the longest side. A 72 dpi JPEG image.  
Printing up to A6 10.5 cm x 14.8cm. Standard screen viewing £14 Smallest image 6-12 MB
Printing up to A5 14.8cm x 21cm. Good screen viewing £15 Small image 6-12 MB
Printing up to A4 21cm x 29cm. Very detailed screen viewing £20 Medium image 25 MB
Printing up to A3 29.7cm x 42cm. Extremely detailed screen viewing £30 Large image 50-100 MB
High quality printing up to A2 42cm x 59cm. Highest quality screen viewing £40 Largest image 50-100 MB
Listening to - audio file or CD £24 Audio digitisation variable
Quick reference or annotation 20p per page Photocopies  
Print copy of microfilm 40p per page Central Records Office microfilm