Leeds University Library

Copying services

We can produce private research copies for you, if:

  • the type of copying you request does not harm the item
  • we are complying with copyright law. Much of our archival material and recent printed books remains in copyright
  • we are complying with relevant legislation, such as data protection.

These considerations will determine whether we can fulfill your request and the method we use to make a copy.

How to request a copy

Please complete and sign a reprographics request form.

This form includes any type of copying such as personal photography, photocopies or digitisation (including images and audio cassette tapes - unfortunately at present we are unable to make copies of video tapes, reel-to-reel or any other such media). The form acts as a copyright declaration. It includes the reason for making the request and how you will use the reproduction. Please give the full details of exactly what you want to be copied, so that we are able to identify the material.

Submit the request forms by email or post. You do not need to come to Special Collections in person.

Once approved, we will process your request when we receive your payment. We aim to complete orders within ten working days of receiving payment. Express orders can be processed in three working days (dependent on the condition of material and staff availability).

How you receive your order depends on the type of copy you request. Options are to collect it from Special Collections, or have it posted or emailed.

Personal photography

You can use your own digital camera during your visit, for personal research. You must take into account the physical condition of the original, copyright and other legislation.

Please ask Special Collections staff for guidance about whether you should use personal photography.

Publishing and Reuse

If you want to reuse or publish copies of any Special Collections material, conditions apply that are described on the form. They apply whether it was you or Special Collections staff who did the copying.