All journal articles and conference papers accepted for publication from the 1 April 2016 must be deposited on acceptance to be eligible for the next REF.
Other outputs should be uploaded to Symplectic, but it is not a REF requirement.
How to deposit newly accepted outputs in Symplectic
To deposit your work, you will require the following:
- details of title, author(s), date of acceptance, journal name or conference name and start date
- a copy of the author accepted version of the output.
The author accepted manuscript (AAM) should be formatted as a pdf (preferred) or a Word document. If you have not got a copy of the full text, you should still record basic details about the output and add a note explaining why the AAM is not available, using the comments box on the deposit screen in Symplectic.
The process of depositing is quick and easy. Watch the video for a demonstration of how to deposit a research output in Symplectic and link it to funding where appropriate.
The following guides are also available:
Support staff in some schools and faculties will deposit outputs to Symplectic for you. Check your school's open access procedure.
How to deposit earlier outputs in Symplectic
It is not a REF requirement to deposit outputs accepted before 1 April 2016. But if you want to nominate an output to the REF, you must record it in Symplectic.
To deposit these outputs you should log into Symplectic, and check to see if any bibliographic details already exist. If they do, you can proceed to add the author accepted manuscript using the guides provided above. If they don’t, you will need to create a record for the output before you can deposit the full text.
Adding all your research outputs to Symplectic will mean they appear on your publications list on your staff page if a feed has been set up by your local IT department
After you deposit your output
The Library checks newly accepted journal articles and conference papers as a priority. You will only be contacted if there is a problem.
We also check and apply any publisher embargo periods and make the output open access on White Rose Research Online as soon as copyright and licensing permits.
Please leave enough time for Library staff to check your output by depositing it as soon as possible after acceptance.
There may be a delay in processing outputs published before 2014, as priority is given to outputs that may be entered for the next REF.
Tell us if you know that your journal article or conference paper does not comply with the HEFCE OA policy. Use the comments box on the deposit screen in Symplectic. The Research and Innovation Service will be in touch to see if any exceptions to the OA policy apply.