Leeds University Library

University publications policy requirements

The University publications policy is wider than the HEFCE open access requirements for the next REF. It covers all types of research output, funder requirements for open access, standardised affiliation, and author IDs like ORCID iD.

What do I need to do for the University publications policy?

In addition to the requirement to add your research outputs to the University publications system (Symplectic), the publications policy also requires you to:

Link publications to grants

In addition to acknowledging the source of grant funding associated with a research output in the publication itself, you should also link that grant to any resulting publications inside the University publications system (Symplectic).

Grants data is imported daily into the University publications system (Symplectic) from KRISTAL.

Although it is not yet possible to do bulk uploads to ResearchFish, having linked grants to publications will mean the information is on hand when we need to report to funders. We also hope to make grants data available as part of the feed to departmental webpages in future developments.

A guide explaining how to link publications to grants is available in the help section of the University publications system (Symplectic).

Use the standard affiliation

Use the institutional affiliation "University of Leeds" in all your publications.

Apply for an ORCID identifier

An ORCID iD is a persistent digital identifier that distinguishes you from every other researcher.

Include it on your personal webpage, when submitting publications, when applying for grants and in any research workflow, to make sure that you are credited for your work and that the correct institutional affiliation is given.

Find out more about ORCiD including how to acquire an ORCID iD and link it to University systems.

Manage your research data

As well as understanding and meeting your funder's policies on open access, you must also comply with their policies on research data management.

Learn more about research data management

Read the University publications policy.