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Deposit in Research Data Leeds

How to deposit your data

Follow these steps to deposit your research data in the Research Data Leeds repository.

Decide how your data will be divided

You can deposit data as single or multiple datasets.

To decide whether to divide your data, you should identify the natural subdivisions of your research project and think about how your data reflects those natural subdivisions.

Prepare your metadata

You will need to have your metadata ready before you deposit your data.

Your metadata should include:

  • dataset title
  • creator (s)
  • dataset description (abstract)
  • project title
  • funder (s)
  • grant number
  • academic subject
  • institutional division

Tell us that you want to deposit your data

Once you are prepared, fill in this form with information about your research data and any significant deadlines (if you are publishing a paper). We aim to allocate a DOI within two working days.

We will then contact you to confirm your request, secure you a DOI to include in a publication, and help you to complete the data deposit template.

More information about using a DOI for data citation.

Complete the data deposit template

Download the Data Deposit Template (XLS).

Complete our data deposit template before you deposit your data. Read the guidance notes for using our data deposit template (PDF).

The data deposit template comprises the following worksheets:

  • Dataset: blank template to record metadata for your datasets
  • Files: blank template to record metadata for your files
  • Dataset sample
  • Files sample
  • Info: Information about how to deposit metadata
  • Controlled lists: Lists of the controlled vocabulary for data fields
  • Subjects: List of academic subjects

This spreadsheet template can support metadata for more than one dataset at a time.

Sample dataset

For a good example, see this sample dataset deposited in the Research Data Leeds repository.

The researchers in this example selected the relevant data for their publication, and considered how best to organise the data into related sections so that it is easy to display and navigate.

The Readme.txt file explains what files are included in the dataset and how they relate to each other.

The dataset has been assigned a DOI to provide a persistent link and enable formal citation and tracking like other types of scholarly publication.

The data is associated with a published paper in the Journal of the Mechanical Behavior of Biomedical Materials